Add or edit your Pricing & Availability by following the steps below.
Keeping your tour pricing and availability accurate and up to date is essential for ensuring a smooth booking experience for travelers. It also helps prevent issues like overbookings or incorrect pricing. Whether you need to add new departures, adjust pricing, or update available seats, you can manage everything directly from your Operator Dashboard.
Step 1: Log into your Operator Dashboard
Once logged in, click on the 'Tours' tab. Then, select the tour you wish to update
Step 2: Check Rooms & Traveler Types
Before adding pricing, ensure that the correct room types and traveler types are set up:
- Click the 'Rooms & Traveler Types' tab
- Verify that all necessary room types (ex., Single, Double, Triple) are added. If not, add them before proceeding. Learn more here
- If you offer different pricing for specific traveler types (ex., child discounts), add the necessary Traveler Types to your profile. Follow these steps to set them up
- If applicable, add Mandatory Add-ons (ex., a food fund) or Optional Extras (ex., excursions):
- Click 'Create New' next to 'Mandatory Addons' or 'Optional Extras'
- Enter the Add-on Name and a brief Description.
- Select whether the add-on is an Upfront Payment (paid at time of booking) or a Local Payment (paid while on tour)
Step 3: Add or Edit Pricing & Availability
- Go to the 'Pricing & Availability' tab
- Click 'Add New Departures' and select dates from the calendar. (You can choose multiple dates or months at once. See the video below for guidance)
- Choose a Departure Type from the dropdown menu
- Enter the number of Available Seats for the tour
- Add the Tour Guide Languages offered for that departure (you can select multiple)
- Ensure that all Room Types are listed with gross per-person pricing, especially the Single Room if a Single Supplement is mandatory. Learn how to add a Single Supplement
- If applicable, add pricing for any Mandatory Addons or Optional Extras
Step 4: Save & Keep Availability Up to Date
- Click 'Save Departure' on the top right-hand side
- Ensure that pricing and availability always reflect what is available in your system
- If you need to make edits to the pricing you have added, you can select a specific date, or all of them at once by selecting the check box next to 'Departure'
- If you do not use an automated feed to update your TourRadar listing, you must manually update pricing and availability via the Operator Dashboard. This is your responsibility as a Tour Operator and applies to any changes affecting your tour, such as pricing updates or itinerary adjustments.
If you are connected to TourRadar with an API, you will need to update pricing on your own end, or contact the Business Development Team if there are any issues.