Ensure your room types are consistent across all tours and departures by setting them up under the Rooms & Traveler Types tab. This helps travelers easily choose the correct room type when booking a departure date.
Step-by-Step Instructions:
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Go to your Operator Dashboard
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Select the adventure you want to edit
- Click the Room & Traveler Types tab
- Scroll down to the Room Types section
- To add a new room, click 'Create New', then fill in:
- Room Name
- Number of Guests
- Room Description
- Occupancy Type: choose Private or Shared
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Private: Room is reserved exclusively for your party and is not shared with other travellers. This can be a single traveller or multiple travellers who are travelling together and want to stay in the same room.
Example:- A solo traveller books a Private room → they will have the room entirely to themselves.
- Two friends travelling together book a Private room → they will share the room with each other, but not with anyone outside their group.
- A traveller within a group prefers their own space → they can choose a Single Room option (if available), which guarantees individual occupancy.
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- Room Name
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- Shared: Room may be shared with other travellers, typically matching solo travellers of the same gender. It can also be booked by travellers who are already travelling together.
Example:
- A solo traveller books a Shared room → they may be paired with another solo traveller of the same gender.
- Two friends travelling together book a Shared room → they can share the room with each other, depending on availability.
- A group books a multi-person room (e.g. dorm-style) → they may share the room among themselves or with other travellers if the room capacity allows.
- Shared: Room may be shared with other travellers, typically matching solo travellers of the same gender. It can also be booked by travellers who are already travelling together.
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- To edit an existing room, click the blue circle button on the right
- You can update the same details as above
- Click Save to keep your changes
Please note that room types cannot be deleted, however, if you don't want to use a specific room, simply don't select the specific room when adding them to your departure dates.
If your tour does not include any room types, create a room titled “Tour Only” and add a short description explaining that no accommodation is included.
Adding Rooms to Your Departure Dates
After creating your room types, the next step is to assign them to your departure dates. Travelers will be asked to select a room type when booking, so each departure must have rooms attached.
Step-by-Step Instructions:
- Log in to your Operator Dashboard
- Click on the adventure you want to edit
- Navigate to the Pricing & Availability tab
- Select the checkbox beside the departure(s) you want to update. Then, on the right-hand side, click Edit Departures, then choose Edit Pricing from the dropdown
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In the pricing editor, you’ll see the option to add room types
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Select the appropriate room(s) and enter the price per person
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- Click Save Departures at the bottom of the page to apply your changes
- Once saved, travelers booking those dates will be able to choose from the room options you've assigned
Note: Set your rooms as a per person price when listing them. For example, if the price of a single room for a traveler is $1000, the price of a double room would normally be cheaper as that price is split between two travelers instead.